Back to Application

Terms & Conditions

Last updated: 7/23/2025

match casting (KvK 96351543) acts as an intermediary for extras, actors, and models (all forms of entertainers). These are hereinafter collectively referred to as "Talent(s)". Unless explicitly deviated from in a written agreement, these Terms and Conditions apply in all cases where match casting's services are used. These Terms prevail over any differing terms from the Client, even if they contain similar provisions.

1. Definitions

1.1 Talent: any natural person connected to a Client through match casting and/or registered as a cast member;

1.2 Client: any natural or legal person with whom match casting enters into an Agreement following a request requiring Talent;

1.3 Booking: written and/or verbal assignment, order, mediation, or cancellation agreement carried out by phone, message, email, post, or in person;

1.4 Execution: the performance of activities in the broadest sense;

1.5 Agency Fee: commission, a percentage included in the Talent's earnings;

1.6 Day Fee: a rate for one working day of performed activities;

1.7 Buy-Out: a price representing the settlement of portrait rights for an agreed period and agreed media (e.g., online, TV, commercials, photography, print, digital out-of-home, narrowcasting, etc.);

1.8 Registration: the inclusion of photos and data, including private details, measurements, and CV of the Talent in the match casting database;

2. Casting

2.1 If the Talent verbally or in writing accepts an offer from match casting for a booking, a contract for services is established between the Talent and the Client specified by match casting. Talent declares that match casting is authorized to conclude booking agreements on behalf of both Client and Talent. There is no employment relationship; match casting is not an employer. No employment contract is concluded upon registration, booking confirmation, or assignment;

2.2 Registration with match casting is for an indefinite period. The Talent must update photos and personal details at least twice a year, which can be done via email or message;

2.3 The registered Talent must notify match casting of any physical changes. Vacations, illnesses, and restrictions must also be reported;

2.4 Photos provided by the Talent become the property of match casting unless agreed otherwise and will be visible to our Clients;

2.5 Registration or deregistration of Talent by match casting is at the sole discretion of match casting and can be done without motivation. Talents are free to deregister, provided there are no scheduled bookings. This can be done via email;

2.6 If the registered Talent does not object in writing to these Terms and Conditions within five working days after registration, the Talent is deemed to have fully accepted them. Failure to comply with any of these conditions or resulting obligations can lead to deregistration and liability for any damage or inconvenience caused;

3. Provisions

3.1 Unless otherwise specified, the Talent must be present at least fifteen minutes before the start of work. During rehearsals, recordings, and/or broadcasts, Client instructions must be followed;

3.2 Talent may not disclose any information about the work performed or to be performed, especially to the press, unless match casting decides otherwise;

3.3 If Talent fails to meet the booking obligations sufficiently, match casting has the right to withhold full or partial payment;

3.4 In case of unforeseen interruptions, work may be extended. match casting is not responsible for additional compensation;

3.5 Talent must perform the work to the best of their ability and comply with any government and local regulations at the performance location;

3.6 Talent is obligated to:

  • Possess required documents (e.g., BSN, ID, IBAN, address info);
  • Ensure data accuracy and completeness. match casting is not obligated to pay if data is incomplete;
  • Provide a medical certificate in case of illness;
  • Maintain proper liability insurance;
  • Send recent photo/video material if applicable;

3.7 Talent indemnifies match casting from third-party claims related to their work and guarantees no rights are violated;

3.8 Talent may not mention or refer to trade, brand, or company names during recording without explicit permission;

3.9 Talent and Client may not contact or contract each other directly after being introduced by match casting. If this occurs, the Talent owes 50% of the fee to match casting. This applies to follow-up work as well;

3.10 Outside booking periods, match casting has no obligations to the Talent except for existing commitments;

3.11 match casting may use photos and videos for promotion on their website, social media, or internal communication;

4. Bookings

4.1 match casting may immediately terminate the agreement or withhold fees without liability if:

  • The Talent fails to perform adequately;
  • Talent's cooperation is artistically unacceptable;
  • Talent is declared bankrupt or ceases operations;
  • Circumstances reasonably justify termination;

4.2 If the agreed work does not take place, no compensation is due, except for already performed work which will be paid proportionally;

4.3 Talent may not cancel a booking within 48 hours before the assignment. Failure to appear may result in a 50% penalty fee and contract termination;

4.4 Fees for repeats or rebroadcasts must be negotiated via match casting. The Client may never contact the Talent directly;

4.5 Talent and agencies may not bypass match casting for any follow-up work;

4.6 Direct contact or contracting after initial introduction by match casting without consent results in a penalty of twice the fee due via match casting;

5. Payments

5.1 Fees are determined by match casting based on work type and experience;

5.2 All amounts are compensation and do not represent employment;

5.3 If tax authorities claim withholding was necessary, match casting may recover related costs from the Talent;

5.4 If the agreement is not confirmed within five working days, match casting may revoke it;

5.5 Compensation is gross, excludes agency fees, and includes mediation and other costs unless agreed otherwise. Travel is generally included unless specified separately (max. €0.24/km);

5.6 After assignments, Talent is responsible for submitting an IB-47 form or invoice. match casting only processes complete and correct submissions;

5.7 If VAT-registered, Talent handles tax payments. If not, payment is via IB-47 or payroll service. match casting must report IB-47 to the tax authority;

5.8 match casting pays the Talent only after receiving payment from the Client;

6. Cancellations

6.1 Talent may not cancel within 48 hours of work. Failure to appear results in a 50% penalty;

6.2 If Client cancels within 48 hours, they owe 50% of the fee plus €75,00 administration costs. Within 24 hours, 100% of the fee and additional costs;

6.3 For weather-dependent bookings:

  • First cancellation = no fee;
  • Second cancellation = 50% fee;
  • Third cancellation = 80% fee + costs;

7. Rights

7.1 By accepting a booking, Talent transfers their rights unconditionally to match casting;

7.2 Exploitation includes recording, publishing, and reproducing performances;

7.3 Broadcasting includes all forms of information distribution;

7.4 match casting newsletters are confidential. match casting is not liable for errors or damages from the information provided;

7.5 Compensation for rights transfer is included in the buy-out fee;

7.6 match casting and Client may decide whether or not to broadcast any performance;

7.7 Buy-out rights may be transferred or licensed to third parties;

8. Liability

8.1 Talent must arrange their own liability and accident insurance. match casting is not liable for property loss or damage, except in cases of gross negligence;

8.2 Talent ensures their equipment is safe and insured;

8.3 match casting's liability is limited to twice the agreed project fee, excluding additional costs;

8.4 Talent indemnifies match casting from any liabilities with tax or benefits agencies;

8.5 match casting is not liable for incidents during travel or assignments;

9. Website

9.1 The site allows Clients to select participants and contact them through match casting;

9.2 Use of the site is at the user's own risk;

9.3 match casting checks user reliability but is not responsible for any misrepresentation or resulting damage;

9.4 match casting aims for error-free operation but offers no guarantees;

9.5 match casting may remove unwanted content from the site;

10. Data Processing

10.1 match casting processes data in accordance with GDPR and only for the intended purpose. Participants give consent for their data to be used and shared with Clients. Access requests can be made in writing;

10.2 Participant data is stored in match casting's central system. By registering, participants grant permission for the use of their data to match them with assignments and share with Clients. This permission ends upon deregistration. Data is not shared with third parties, except processors or legal authorities;

11. Applicable Law

11.1 Dutch law applies. Disputes will be resolved by the competent court. The Talent acknowledges and accepts these Terms and Conditions.

Contact Information

match casting
KvK: 96351543
Email: info@matchcasting.nl
Website: www.matchcasting.nl